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Privacy Notice – Register of Electors

You are being asked for your details so that we can process your application to register to vote and associated functions such as voting by post or proxy.

 South Oxfordshire District Council has a statutory duty to process applications under the Representation of the People Act 1983 and associated regulations.  We are also legally required to keep these records for as long as you remain on the Register of Electors.

 You have the right to request at any time:

  1. details of what data we hold about you – please read our webpage on data subject access requests
  2. that incorrect or out of date information about you be corrected.

 If you would like to exercise these rights, please contact us on 01235 422528 or email us via elections@southandvale.gov.uk

Our records, and those of our contractors/partners, are regularly monitored by auditors to ensure your information is kept securely and used only for the purposes mentioned above.

If you would like to know more about how we use and store your data, please see our data protection webpage.

If you believe we have not handled your personal data as we have described here, please either call 01235 422485 or contact us by email to data.protection@southandvale.gov.uk and your concerns will be fully investigated.  If, after we have investigated your concerns, you are not satisfied with our conclusion, you have the right to refer the matter to the Information Commissioner’s Office (ICO).  You can reach them at ico.org.uk/concerns or call them on 0303 123 1113.  Their mailing address is: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

There may be circumstances when we would share your personal data with one of our partners.  These are organisations we work with only when it is appropriate to do so and we have legally binding agreements about when and how we would share your personal details with them.  If you would like to understand more about this, please telephone us on 01235 422528 or email the details to elections@southandvale.gov.uk.

To verify your identity, the data you provide will be processed by the Individual Electoral Registration Digital Service managed by the Cabinet Office.  As part of this process, your data will be shared with the Department of Work and Pensions and the Cabinet Office suppliers that are data processors for the Individual Electoral Registration Digital Service.  You can find more information about this on the voter registration page. 

If you would like to receive this information in another language, please call us on 01235 422528 or email elections@southandvale.gov.uk.

Privacy Notice – Elections Staff

You are being asked for your name, address, bank details, telephone number, and email address etc so that we can process your application for temporary employment with the Electoral services team, and arrange payment.

South Oxfordshire and Vale of White Horse District Councils have a statutory duty to process your personal information in order to comply with employment and tax regulations.

You have the right to request at any time:

  1. details of what data we hold about you; please read our webpage on data subject access requests  https://www.southoxon.gov.uk/south-oxfordshire-district-council/about-the-council/privacy/data-protection/ 
  2. that incorrect or out of date information about you be corrected.

If you would like to exercise these rights, please contact us on 01235 422528 or by email on electionstaff@southandvale.gov.uk.

Our records, and those of our contractors/partners, are regularly monitored by auditors to ensure your information is kept securely and used only for the purposes mentioned above.

If you would like to know more about how we use and store your data, please see our webpage https://www.southoxon.gov.uk/south-oxfordshire-district-council/about-the-council/privacy/data-protection/

If you believe we have not handled your personal data as we have described here, please either call 01235 422485 or contact us by email to data.protection@southandvale.gov.uk and your concerns will be fully investigated.  If, after we have investigated your concerns, you are not satisfied with our conclusion, you have the right to refer the matter to the Information Commissioner’s Office (ICO).  You can reach them through this link to their website or call them on 0303 123 1113.  Their mailing address is:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

There may be circumstances when we would share your personal data with one of our partners.  These are organisations we work with only when it is appropriate to do so and we have legally binding agreements about when and how we would share your personal details with them.  If you would like to understand more about this, please telephone us on 01235 422528 or email with the details to electionstaff@southandvale.gov.uk.

If you would like to receive this information in another language, please contact us by telephone on 01235 422528 or email with the details to electionstaff@southandvale.gov.uk